{"id":39,"date":"2021-08-16T17:38:09","date_gmt":"2021-08-16T17:38:09","guid":{"rendered":"http:\/\/live-tampa-bay-water.pantheonsite.io\/?page_id=39"},"modified":"2024-07-17T15:38:39","modified_gmt":"2024-07-17T19:38:39","slug":"procurement-faqs","status":"publish","type":"page","link":"https:\/\/www.tampabaywater.org\/agency\/procurement\/procurement-faqs\/","title":{"rendered":"Purchasing Frequently Asked Questions"},"content":{"rendered":"\n<div class=\"wp-block-group mb-30 has-dark-blue-color has-gray-background-color has-text-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-group container\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><h1 class=\"wp-block-post-title has-text-color has-dark-blue-color\">Purchasing Frequently Asked Questions<\/h1><\/div><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group container\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-coblocks-accordion\">\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">What are the dollar amount thresholds for Tampa Bay Water\u2019s purchases?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Purchases are subject to the following requirements established by Tampa Bay Water's Board of Directors. &nbsp;The Purchasing Department may competitively bid any request, regardless of dollar amount, when it best serves the Agency.&nbsp;<a href=\"\/agency\/procurement\/purchasing-thresholds\/\" class=\"ek-link\">Click here<\/a>&nbsp;to review Tampa Bay Water's current purchasing thresholds.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">How do I find out about active solicitations?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Notifications of all active formal quotations, sole source requests, sealed invitation to bid and request for proposal solicitations are published in the Open Public Opportunities tab in <a href=\"https:\/\/tampabaywater.bonfirehub.com\/portal\/?tab=openOpportunities\" target=\"_blank\" aria-label=\" (opens in a new tab)\" rel=\"noreferrer noopener\" class=\"ek-link\">Bonfire<\/a>.&nbsp;<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">How can I become a registered vendor with Tampa Bay Water?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Interested suppliers may register in Tampa Bay Water\u2019s Vendor Registration Portal on <a href=\"https:\/\/tampabaywater.bonfirehub.com\/portal\/?tab=openOpportunities\" target=\"_blank\" aria-label=\" (opens in a new tab)\" rel=\"noreferrer noopener\" class=\"ek-link\">Bonfire<\/a>.&nbsp; For additional assistance, please call Tampa Bay Water\u2019s Purchasing Department at (727) 791-2353 or (727) 558-7220.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">Does Tampa Bay Water accept electronic bids?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Yes, Tampa Bay Water is now accepting electronic bids through the <a href=\"https:\/\/tampabaywater.bonfirehub.com\/portal\/?tab=openOpportunities\" target=\"_blank\" aria-label=\" (opens in a new tab)\" rel=\"noreferrer noopener\" class=\"ek-link\">Bonfire<\/a> portal.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">Where do bidders turn in our original bids\/proposals?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">All bids and proposals may be uploaded through the Bonfire portal or may be submitted in a sealed envelope, carton or box to Tampa Bay Water\u2019s Records Department at its administrative office (unless otherwise designated in the actual solicitation) with a label that is clearly marked with the Project Name and Contract No.&nbsp; Sealed Bids and Proposals may be delivered to the Records Department, in person, by carrier or courier or by U.S. Mail \u201ccertified\u201d to the attention of:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Records Department:<br>Attn: Purchasing<br>Tampa Bay Water<br>2575 Enterprise Road<br>Clearwater, FL 33763-1102<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">What types of goods and services does Tampa Bay Water purchase?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Tampa Bay Water utilizes a variety of goods and services for its daily operations.&nbsp; Samples are listed below but are not limited to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Auditing<\/li>\n\n\n\n<li>Banking<\/li>\n\n\n\n<li>Financial and Accounting Services<\/li>\n\n\n\n<li>Construction Services<\/li>\n\n\n\n<li>Contractor Services<\/li>\n\n\n\n<li>Landscaping Services<\/li>\n\n\n\n<li>Engineering and Architectural Services<\/li>\n\n\n\n<li>Environmental Assessment and Studies<\/li>\n\n\n\n<li>Risk Management<\/li>\n\n\n\n<li>Insurance Services<\/li>\n\n\n\n<li>Land Maintenance<\/li>\n\n\n\n<li>Lawn Mowing<\/li>\n\n\n\n<li>Clearing<\/li>\n\n\n\n<li>Management and Surveying Services<\/li>\n\n\n\n<li>Project Management Services<\/li>\n\n\n\n<li>Repair &amp; Maintenance Services<\/li>\n\n\n\n<li>Security Services<\/li>\n\n\n\n<li>Debris Removal Services<\/li>\n\n\n\n<li>Mitigation Services; Well Drilling, Plugging, Rehabilitation<\/li>\n\n\n\n<li>Public Relation<\/li>\n\n\n\n<li>Public Outreach and Promotional Services<\/li>\n\n\n\n<li>Information Technology Services, Supplies and Equipment<\/li>\n\n\n\n<li>HVAC Services, Maintenance &amp; Supplies<\/li>\n\n\n\n<li>Janitorial Services &amp; Supplies<\/li>\n\n\n\n<li>Fleet Purchases, Towing, Repairs and Wheeled Specialty Equipment<\/li>\n\n\n\n<li>Laboratory Chemicals Services &amp; Supplies<\/li>\n\n\n\n<li>Safety Services &amp; Supplies<\/li>\n\n\n\n<li>Electrical and Wiring Products<\/li>\n\n\n\n<li>Plumbing<\/li>\n\n\n\n<li>Piping<\/li>\n\n\n\n<li>Water Pumps<\/li>\n\n\n\n<li>Fencing<\/li>\n\n\n\n<li>Roofing Services<\/li>\n\n\n\n<li>Lighting Fixtures and Supplies<\/li>\n\n\n\n<li>Chemicals and Gases<\/li>\n\n\n\n<li>Metal Fabrication<\/li>\n\n\n\n<li>Tools<\/li>\n\n\n\n<li>Hardware Building Supplies and Maintenance Equipment<\/li>\n\n\n\n<li>Wireless and Telemetry Services<\/li>\n\n\n\n<li>Office Supplies, Equipment and Furnishings<\/li>\n\n\n\n<li>Inventory and Warehouse Supplies<\/li>\n<\/ul>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">How long does the contract process take?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">The contract process length varies depending on the procurement method.&nbsp; Informal Purchases up to $20,000 are generally quick in accordance with approval policy.&nbsp; Formal Quotations ($20,000 - $34,999) generally take 30-45 days and Formal Purchases (in excess of $35,000) require formal competitive bidding and can take 90-180 days depending on evaluation requirements.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">Can bids\/proposals be requested or viewed on the same day that they are opened?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">No, the bids\/proposals will go under evaluation by Tampa Bay Water.&nbsp; Copies of bids and proposals can be requested in accordance with Florida\u2019s Public Records law, Chapter 119, F.S., which is at the time Tampa Bay Water posts a Notice of Intent or thirty days after the bid opening, whichever is earlier.&nbsp;<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">I have a specific question regarding an advertised bid that I would like to bid on. Who do I call?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">All solicitations provide a contact&nbsp;<a href=\"\/agency\/procurement\/the-purchasing-team\/\" class=\"ek-link\">representative in purchasing<\/a>&nbsp;to assist you. Please do not contact the project manager, other Tampa Bay Water staff or board members to answer your specific bid questions.&nbsp; Inappropriate contact may cause bidders to be disqualified.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">How do I find out the bidders names and the dollar amounts that were bid on an invitation for sealed quotes, bid or proposal, or pre-qualified assignments?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Sealed competitive quotes, bids and pre-qualified bids\/proposals are opened publicly.&nbsp; In those cases, you can either come to the public opening to watch the sealed bids\/proposals being opened or you can request a copy of the bid tabulation for the bid\/proposal you are interested in from the Tampa Bay Water Records department. &nbsp;For other requests for proposals or qualifications, there is a due date and time for the submittals but no public opening.&nbsp; These are available by request through Records either 30 days after the submittal due date or when a Notice of Intent is published, whichever is earlier. Notices of Intent and Bid Tabulations will also be available through the Bonfire portal.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">How do I reach the right purchasing agent to assist me?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">You may contact the appropriate purchasing representative during normal business hours.&nbsp;<a href=\"\/agency\/procurement\/the-purchasing-team\/\" class=\"ek-link\">Click here<\/a>&nbsp;for the purchasing team's contact information.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">Who do I send my invoices and address my questions regarding payment?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Mail invoices to the attention of Tampa Bay Water\u2019s Finance Department or email invoices to:&nbsp;<a href=\"mailto:accountspayable@tampabaywater.org\" class=\"ek-link\">accountspayable@tampabaywater.org<\/a>. Do not submit invoices to purchasing department or staff to avoid delay in the processing of your payment.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">What are Tampa Bay Water\u2019s payment terms?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Net 30<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">Is Tampa Bay Water tax exempt?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Yes, Tampa Bay Water\u2019s tax-exempt number is 85-8017867532C-6. If you need a copy of the certificate you may download it here: <a href=\"https:\/\/www.tampabaywater.org\/wp-content\/uploads\/tax-exempt-certificate-2023-2028.pdf\" target=\"_blank\" aria-label=\" (opens in a new tab)\" rel=\"noreferrer noopener\" class=\"ek-link\">Exemption Certificate<\/a> or contact purchasing <a href=\"mailto:purchasing@tampabaywater.org\">purchasing@tampabaywater.org<\/a> or finance departments <a href=\"mailto:accountspayable@tampabaywater.org\">accountspayable@tampabaywater.org<\/a>.<\/p>\n<\/div><\/details><\/div>\n\n\n\n<div class=\"wp-block-coblocks-accordion-item\"><details><summary class=\"wp-block-coblocks-accordion-item__title\">What are Tampa Bay Water\u2019s purchase order terms and conditions?<\/summary><div class=\"wp-block-coblocks-accordion-item__content\">\n<p class=\"wp-block-paragraph\">Tampa Bay Water\u2019s Standard Purchase Order Terms and Conditions can be found here: <a href=\"https:\/\/www.tampabaywater.org\/wp-content\/uploads\/Tampa-Bay-Water-PO-Terms-Conditions-2023.pdf\" class=\"ek-link\">Terms &amp; Conditions<\/a>.<\/p>\n<\/div><\/details><\/div>\n<\/div>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"sidebar-menu\">\n\t<nav aria-label=\"in-page\" class=\"site-header__nav\">\n\t\t                                                                                                                                        <ul id=\"menu-main-menu\" class=\"nav__inner nav-side\"><li class=' menu-item menu-item-type-post_type menu-item-object-page menu-item-home'><a href=\"https:\/\/www.tampabaywater.org\/\">Home<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children'><a tabindex=\"0\" class=\"parent-menu__item\" href=\"https:\/\/www.tampabaywater.org\/agency\/\">Agency<\/a><button aria-label=\"Agency 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With Us<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/agency\/procurement\/purchasing-thresholds\/\">Purchasing Thresholds<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/agency\/procurement\/the-purchasing-team\/\">The Purchasing Team<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/agency\/procurement\/procurement-faqs\/\">Purchasing FAQs<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/agency\/procurement\/supplier-resources\/\">Supplier Resources<\/a><\/li>\n\t<\/ul>\n<\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/tampa-bay-water-reports-and-documents\">Reports and Documents<\/a><\/li>\n<\/ul>\n<\/li>\n<li 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menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/water-supply-source-groundwater\">Groundwater<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children'><a class=\"menu-column__title\" href=\"https:\/\/www.tampabaywater.org\/water-supply-source-river-water\">Surface Water<\/a><button aria-label=\"Surface Water submenu\" aria-controls=\"surfacewater\" aria-expanded=\"false\" class=\"sub-menu__arrow subs-menu__arrow_two\"><span class=\"arrow--nav arrow-link__blue\"><\/span><\/button><\/a>\n\t\t<ul class='list sub-menu two' id=surfacewater>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/tampa-bay-regional-river-water-treatment-plant\">Surface Water Treatment Plant<\/a><div class=\"content\"><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a 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Bill Young Regional Reservoir<\/a><div class=\"content\"><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/reservoir-emergency-notifications\">Reservoir Emergency Notifications<\/a><div class=\"content\"><\/li>\n\t\t<\/ul><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/tampa-bay-seawater-desalination\">Seawater Desalination<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/current-drinking-water-sources\">Current Sources<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/future-drinking-water-sources\">Future Sources<\/a><\/li>\n\t<\/ul>\n<\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children'><a tabindex=\"0\" class=\"menu-column__title\" 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VI)<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/quality\/water-quality-concerns\/volatile-organic-compounds-vocs\/\">Volatile Organic Compounds (VOCs)<\/a><\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page'><a href=\"https:\/\/www.tampabaywater.org\/quality\/water-quality-concerns\/lead-2\/\">Lead<\/a><\/li>\n\t<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=' menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children'><a tabindex=\"0\" class=\"parent-menu__item\" href=\"https:\/\/www.tampabaywater.org\/water-conservation-and-efficiency\">Conservation<\/a><button aria-label=\"Conservation submenu\" aria-controls=\"conservation\" aria-expanded=\"false\" class=\"sub-menu__arrow sub-menu__arrow_zero\"><span class=\"arrow--nav arrow-link__blue\"><\/span><\/button>\n<ul class='list sub-menu zero' id=conservation>\n<li class=' menu-item menu-item-type-post_type 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Our tax exempt number is<br>85-8017867532C-6.<br>Download our\u00a0<a aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.tampabaywater.org\/wp-content\/uploads\/tax-exempt-certificate-2023-2028.pdf\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"ek-link\">tax exempt form<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Payment terms are Net30.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group has-no-padding has-dark-blue-background-color has-background mb-0 mt-0\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":5,"featured_media":0,"parent":31,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":3,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_crdt_document":"","footnotes":""},"class_list":["post-39","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - 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